Online Board Meeting Etiquette

Online board meetings are an efficient method to conduct meetings without the requirement to be physically present. It allows more members to take part as well as removing the need for lengthy and costly travel expenses. However virtual meetings aren’t free of challenges. To ensure that these meetings are as efficient and productive as is possible it is essential to adhere to certain etiquette guidelines.

1. Enhance engagement by using an online icebreaker before and after the meeting. This will allow board members to become acquainted with each other. It is also possible to ask participants to introduce themselves by using the chat box. It’s a great way to get everyone to feel comfortable with the technology and start the meeting.

2. Give training to the less tech-savvy board members. This will decrease the resistance to the use of new technology. The training will also aid users navigate the board portal and other tools, more efficiently. 3. Verify that all participants have authenticated and have a stable internet connection and a good audio/video equipment before the call begins. This will improve the overall quality of the call. 4. It is important that everyone uses the mute feature when not speaking. This will prevent external distractions and minimize the chance of interrupting other board members.

5. Note and draft minutes of the meeting. It is essential to ensure that the minutes will be valuable to attendees, and contain all relevant data. Minute-takers must also find a balance between thoroughness, clearness, and accuracy. Furthermore, they should stay clear of making use of he has a good point informal discussions or personal opinions in the minutes of meetings.